Portal with content management system as the core information system of economic university

Zhirov Vyacheslav Fedorovich
Portal with content management system as the core information system of economic university
Abstract.
In article the approach to working out of information system of economic university on the basis portal with a control management system which implements functions of ELearning, learning process control and electronic document circulation is offered.
Keywords
E-learning, information technology, portal, content management systems, electronic document management, management of educational process.
Content
Introduction 1
1. ELearning 2.0 2
2. ELearning Means (ELM) 3
4. Learning Process Means (LPM) 5
7. Conclusion. Information technologies make it easier to work 7
8. Literature 9



Introduction
Model of information system of university [1] contains a business process training, infrastructure and electronic document management, targeted at addressing the strategic direction of the university [2], and allows a phased implementation of software systems based on the tools of Web2.
The approach is offered, when a central place in the information system is a portal with content management system (CMS - Content Management System), based on which ( through development of the portal for ELearning Means, electronic document management, to interface with accounting, warehouse and other systems) an information system is developed.
The main problem in constructing large systems, such as is the information system of economic university, is the need to provide and continually to enhance the interaction between the modules of software systems.
1. ELearning 2.0
At the new stage of development of e-Learning (formerly known as distance learning [3]), there is ELearning 2.0, which simplifies the work of teachers on the use of information technology and lowers the cost of implementation and maintenance of information technology in college.
ELearning 2.0 (e-learning) was formed in 2007 based on the development of technologies Web2. The principal property of the Internet has become an opportunity not only to browse and search for information, but also to record the information, which means that anyone can easily create and contribute content on the Internet. One of these (free) services for the recording was Wikipedia (free encyclopedia), which you can enter their own articles and edit others (using the tab "Edit"). So far, Wikipedia authors have accumulated a huge informational material. In particular, the definition of eLearning 2.0 ( Wikipedia, the free encyclopedia) is as follows: «ELearning (short for Electronic Learning) - ELearning, a synonym for terms such as e-learning, distance learning, computer-aided training, network training, virtual learning, learning through information and electronic technologies. Using the (free) blogging service and community-building (the organization of the group) greatly simplify the work of a teacher who can provide jobs to students and monitoring the situation with the individual learning to blog posts, as well as a service automatically shows the status of blogs and news reports. Application of ELearning can be estimated by the size of the U.S. market. Currently, more than 200 U.S. universities offer electronic (distance learning). In 2004 about 350 thousand Americans who studied exclusively remotely and paid to educational institutions for online courses 1,75 billion dollars a year. [http://www.eduhmao.ru/info/1/3696/23178/]. ELearning Market in the U.S. is growing more than 40% annually. In Moscow State University , created 15 distance learning centers in almost all departments. [http://www.ELMtance.msu.ru/]. Another (free) service Web2 is Youtube, which simplifies the work of teachers by allowing easy placement of video on the Internet and guidance on access rights (for example, only for their students). The teacher can record their lectures (with recording facilities video camera) and place it on the Internet, students can view lectures at a pace that he needs to master the material, the student can stop the lecture and come back. View video lectures a student, thus substantially different from listening to lectures in real time, when a student must strictly synchronize its work with the teacher.
2. ELearning Means (ELM)
Online learning tools [2] continue to play an important role and are supplemented by Web 2.0. With the help of the ELearning Means (ELM) significantly improves students' independent work which can examine the educational materials, conduct self-testing and final testing. Student enters the ELM of their login and password, and the ELM remains the trajectory of his training. To monitor the performance of students the teacher can at the beginning of classes for 10-15 min. conduct online testing for a particular section and get the opportunity to assess progress in learning. The main tendency today is to increase Internet bandwidth, which reduces the waiting time responses and transfer video images. Simple tools, such as (free) service Skype, allow videoconferencing.
A significant reduction in price of Internet services currently offered by the companies that provide on their areas of use of software and hardware systems on the basis of the rent (SaaS - software as a service), which is considerably cheaper than purchasing servers, software, energy costs, etc. It is assumed that teachers and students have computers with which they go to the Internet, everything else being implemented by firms in the data processing center (DPC).
3. Design Course Means (DCM)
The center of gravity of teachers and the actual start point of training continues to focus on the preparation of electronic teaching materials. In the preparation of teaching materials the teacher uses the Design Course Means (DCM) [2] (also known as the author's system).
It is advisable to use the Design Course Means (DCM) , which consists of several layers of interface. Upper layer of maximally simplifies the work of the teacher of this university, through the use of internal standard on the structure of educational materials, called Electronic Teaching Complex (ETC).
The teacher prepares the initial training materials in the form of files,
mainly, Microsoft Office (doc, ppt), although there may be others, for example, pdf, or pre-prepared pictures, video files, audio files, etc., and then the teacher (or the editor who helps the teacher to work with Design Course Means (DCM)) drags the mouse (drag and drop files) in the DCM files in the relevant sections of the structure.
Among the files, select files of tests, which use additional syntax delimiters simplest type to specify the type of test, correct and incorrect answers. Test file is compiled into a test program, which also placed in Design Course Means (DCM) . It is important that the delimiters indicate not only texts but also on the images for the construction of questions and answers.
The second layer allows simple means to change the structure in terms of changes in the titles of sections, increasing the number of sections, the introduction of additional test sections.
The third layer is connected with the work of an administrator who manages versions, settings and tools for making output files for transfer to other systems (such as files SCORM), primarily for recording on optical disks and for download ELM. The administrator installs the DCM to work on the local computer, local or global networks (web-access).
Download ELM requires the introduction of a list of students to allow access to password and login. List of students can be entered as a file (for example, table Excel), or in the mode of filling out a form (on-line). In ELM training materials downloaded from the DCM in the standards AICC, SCORM, IMS.
4. Learning Process Means (LPM)
Education of students requires storage cards (CVs) of students (in the first and second card of higher education has a large number of essential elements for retraining programs and skills are normally kept minimal data), in which are recorded the results of learning (electronic student record book, teaching a student card, term papers, etc.). The same cards are needed for the teacher and for the entrant. For storing and processing cards are used means of accommodating the Learning Process Means (LPM). LPM provides training and issuing orders, analytical information and other documents required supervisor (the dean's office employee). LPM can be realized by means of electronic document management (EDM ) within the portal with content management system for the growing number of card details in the paper EDM to the requirements of future student questionnaires, student, teacher and configurable reporting tool for documentation of the learning process.
The system of personnel management or human resource system (Personnel) focused now on keeping static rarely changing data frames interact with Learning Process Means (LPM) for transmission of information about students and teachers.
Software for lawyers (lawyers), for accountants, for employees of the warehouse (storage), etc. interact with LPM. HRM may also include a portal with content management system and LPM.

5. Electronic Document Management (EDM).

Software and hardware aimed at providing an automated workplace (AWP) for teacher (DCM), a student, supervisor (Learning Process Means (LPM)), HR (Personnel) and other specialists. Since access from the AWP done through a web interface to a specific software system, all business processes operate over the Internet, which enables the funds to implement electronic document management (EDM) on the basis of the portal with content management system.
On the other hand EDM can be tuned by increasing the details in the paper and card settings report generator to perform the functions LPM and other systems. At the same time, not all EDM meet the above requirements. For example, Documentum [http://www.documentum.com] solves the problem of the regular workflow, with the interface with other systems is provided by the cost of additional programs, while Documentum is one of the most expensive systems [4] in the class of systems documentation, for 100 users will spend at least 10 million rubles ($300000).
Integrated use of information speeds up the execution of business processes, allowing in principle to increase the efficiency of management by the university.
Portal, which implemented ELM, LPM, EDM systems using CMS, solves the problem of interfaces between systems. One example is CMS [http://www.mrsoft.ru/obzor/41/] (Content Management System) 1C-Bitrix [http://www.1c-bitrix.ru/] leader among commercial CMS in Russia. The cost of comprehensive solutions for 100 users is not more than 1 million rubles ($30000).
6. Conclusion. Information technologies make it easier to work

The proposed approach, when a central place in the information system is a portal with content management system (CMS - Content Management System), based on which, through development of the portal for ELearning, electronic document management, to interface with accounting, warehouse and other systems developed
information system, based on theoretical principles of a common database schema with the subschema for individual applications, so this theoretical framework makes it possible to hope that is not always predictable, future issues will be addressed effectively.
At the same time using separate systems: document management, online learning, learning management, etc., leads to several databases, which greatly complicates the work and requires transfers data with respect to the synchronization in time.
In practice, of course, have to compromise and implement additional programs, such as CMS 1C-Bitrix [http://www.1c-bitrix.ru/] has an interface with the accounting system 1C [http://www.1c.ru/rus / products/1c/predpr /].
Information technologies make it easier to work with a large number of students, but also increase the complexity of the preparation of training manuals, tests, slides, laboratory work, scripts, classes, etc. in electronic form (compare with paper materials), all that is in ELM and that significantly improves the quality of educational materials.
The experience of several years of video teaching on IBM / Lotus / Sametime showed an increase in the effectiveness of teachers in the use of slides (which were broadcast on the Internet and voice comments were accompanied by a teacher and the image of his face). For example, teachers of mathematics, which in practice preparing their materials used files with the pdf (along with the ppt), used these files and in the mode video teaching in the form of slides (one page).
Effective use of information technology increases significantly, if instructor, and students come to class with computers (laptops). In this case, during training, they can communicate through the Internet. In this situation, the teacher can transmit everything that is happening on the screen of his computer to computer screens students.
Features wireless internet (WiFi) provides conversion of any audience in the computer class, if students come with laptops in class with WiFi. Currently, the bulk of the students in the university buys personal notebooks, approximately, for 15000 rubles. (An average of 3% of the fees for 5 years), the future version of the information is that freshmen college presents (gives) a laptop together with a student ticket. In this situation the university saves money on fleet renewal computers every 2-3 years.
On average, the program eLearning cheaper resident programs by 30% [4]
ELearning effectiveness was assessed in various companies on how to ROI (Return on Investment). Since the introduction of ELearning in VimpelCom [http://mobile.beeline.ru/msk/roaming/guests.wbp], [http://www.distance-learning.ru/db/el/4375B6C78BBAA5DBC32571CB005FC32B/doc.html ] was assessed by several parameters, as a result of 142,5% ROI.
Usually considers four areas for measurement: performance (training helps you work faster and better), cost savings (no costs for flights and travel, reduce the period of absence in the workplace); customer satisfaction (training can improve relations between staff receive training and the company's customers, with whom they work), a radical change in business (as a result of teaching staff can gain the knowledge and skills that can radically change the style of their work (and possibly the company's work in general) for the better). The introduction of eLearning in the company CISCO evaluated in terms of efficiency of investments in eLearning - ROI (Return on Investment), which was equal to 900% in per course [http://www.webtutor.ru/db/wb/781DA20FDDBCAEA0C3256C38004CCF75/doc . html]
8. Literature
1. Zhirov V.F., Model and implementation of information systems and economic institution. Conference "Information technology and mathematics in science and management" (Irkutsk), Part 2, Irkutsk, 2008, P.315-332.
2. Zhirov V.F., Information management model institution of higher education as the development of learning technologies and infrastructure. Financial Gazette, N5, May 2009 pp 82-89.
3. Zhirov V.F., Distance learning technologies in the Finance Academy under the RF Government, Proceedings of the International Conference "o one - 2003", Moscow, St. 175.176.
4. Pahchanyan A., vice president of corporate projects ABBYY Software House, Review of electronic document management systems http://www.osp.ru/cio/2001/08/171859/_p4.html
5. Voronin K., Expert North-West », http://expert.ru/ printissues/northwest/2009/41/obrazovanie.